Stop chasing your team for updates. Let AI follow up on WhatsApp.
If you assign work on WhatsApp and then spend the day asking “kaam kahan tak hua?”, Karyai takes over the asking. It gives each task an owner and a deadline, follows up with the person, records the reply as an update and tells you only about what is stuck.
Who this is for
Any team, from a few people to about a hundred, that already runs its work through WhatsApp: accounting, legal and consulting firms, agencies, design and interior studios, and other service businesses. If your manager is the one sending every “any update?”, this is the part of the day Karyai takes off them.
Watch it in under two minutes
Real Karyai messages from everyday work, with personal names hidden.
How the follow-up works
1. The task arrives with an owner, a priority and a deadline
Each task has an ID, so nobody has to guess which work a reply is about.
New Task Assigned · T-2682 · Priority: High · Due: 19 Oct, 6:00 PM. Please acknowledge this task and reply done once it is complete.
2. Karyai asks for the update, so you don’t have to
Pending work gets a follow-up in the same chat, with the simplest possible way to answer.
You have 2 tasks needing an update. Reply with the task ID + status, e.g. “T-2682 done”, “T-2682 blocked”, or “T-2682 check back Monday 4pm”.
3. A short reply becomes a recorded update
One message can update several tasks. Karyai confirms exactly what it changed.
“T-1930 done, T-2257 done, T-2244 done” → 3 tasks updated, each listed by name.
4. Work that is not moving comes to you
When follow-ups get no answer, the person who created the task is told, with the count of follow-ups already sent.
Escalation: 2 tasks not moving · no update since assignment · Followups: 4. I am still following up on all of these.
5. Everyone starts the day knowing what is due
A morning digest on WhatsApp lists each person’s tasks for the day, including anything overdue.
You have 4 task(s) for today, including 4 overdue. [Show My Tasks]
6. Repeating work assigns itself
Weekly or monthly work is set up once. A fresh copy is assigned on schedule, and is followed up like any other task.
Recurring Task Set · Repeats: every Tuesday. A fresh copy will be assigned to you automatically at 7 AM every Tuesday.
What the manager gets
- Fewer messages to send: the routine “any update?” is handled for you
- A clear status on every task: done, blocked, or when to check back
- Only the exceptions: work that is not moving reaches the person who assigned it
- Review where you want it: finished work can come back to you for approval
What it does not do
Karyai follows up with your own team; it does not decide priorities for you or approve work on your behalf. It needs each person to be on WhatsApp, and it works best when every task has one owner. Follow-up timing is agreed with you during setup, so people are reminded, not flooded.
Frequently asked questions
Is this only for CA firms?
No. It works for any team that already assigns work on WhatsApp: accounting, legal and consulting firms, agencies, design and interior studios, and other service businesses. Karyai started inside a CA firm, which is why some examples are about filings.
Do employees need to install an app?
No. Task follow-ups happen in WhatsApp, the app your team already has. Managers use the web dashboard if they want the full picture.
What happens when someone does not reply?
Karyai keeps following up, and when a task is not moving it escalates to the person who created it, with how many follow-ups have been sent. You decide what to do next; Karyai does not guess.
Can one message update several tasks?
Yes. A reply such as “T-1930 done, T-2257 done, T-2244 done” updates all three, and Karyai confirms which tasks it changed.
Can employees reply in Hindi or Hinglish?
Yes. English, Hindi and Hinglish all work. Task IDs keep the reply unambiguous whatever the language.
Who approves finished work?
You choose per task. Work that needs review goes back to the person who assigned it, who approves it or returns it with a note.
How do we start?
With a 15-day free trial on your own team: no setup charge, no usage charges during the trial, and no obligation to continue. Most teams start with a few regular tasks and add more once people have the habit.
Try it on your own team for 15 days.
Free, with no setup charge and no obligation to continue. Tell us a few tasks your team does every week, and we set them up with you.
What happens after the trial ↗A task follow-up checklist ↗